BYLAWS OF THE WARREN COUNTY DEMOCRATS
The Warren County Democrats hereby establish the following Bylaws for the conduct of its business and activities. The Bylaws are further established to ensure orderly procedures for the conduct of the affairs of the Warren County Democrats.
Article I: NAME
This organization shall be registered as the Warren County Democrats with the Missouri Democratic Party and the Missouri Ethics Commission. The address of the Chair shall be considered as the base of the Warren County Democrats.
Article II: OBJECTIVE:
The objective of the Warren County Democrats shall be to encourage among all voters and citizens of Warren County, Missouri an active interest in governmental affairs; to increase the efficiency of popular government; to foster and perpetuate the ideals and principles of the Democratic Party; to encourage and develop leadership in the Democratic Party; to encourage party responsibility; and to maintain and promote harmony in the Democratic Party rank and file.
Article III: MEMBERSHIP
The membership will consist of Warren County residents who express an interest in Democratic ideals and programs. New members will be provided a copy of the Bylaws and other pertinent information relating to the Warren County Democrats.
Section 1: MEMBERSHIP YEAR AND DUES
The membership year will be from August thru July. Dues will be payable at the August meeting, with the amount determined by the club members in July prior to the beginning of the membership year. A list of members who have paid dues or made in-kind contributions will be shared by the club treasurer at the July meeting.
Article IV: OFFICERS
Officers will be a Chair, Vice Chair, Secretary, and Treasurer.
The officers shall be elected at the August meeting of the Warren County Democrats in primary election years and shall hold office for two years or until a successor is elected. Officers shall be dues paying members. Officers are expected to attend all meetings. Absences by Officers require notification via phone or email in advance to the Chair. One meeting absence without notification to Chair is inexcusable and will result in removal from position. Two consecutive excused absences will also result in removal.
Nominations shall be made from the floor, for each office and election shall be by ballot unless there is only one nominee for an office, in which event the election may be by voice. Election shall be by simple majority. The new officers so elected shall assume the duties immediately following the election.
The Executive Committee will be comprised of the elected officers who will conduct the business of the Organization between meetings of the membership and shall perform the duties prescribed by these Bylaws, the parliamentary authority adopted, and such other additional duties as may be required.
Article V: DUTIES OF OFFICERS
Chair – The Chair shall direct the affairs of the Organization, preside at meetings of the Organization, appoint all committees, both standing and special, unless otherwise ordered by the Executive Committee, serve as ex officio member of all committees, appoint a Parliamentarian, and shall administer and execute any rules or motions adopted by the Membership. The Chair shall distribute via e-mail meeting announcements which shall include the minutes of the previous meeting and the current bank statement. The Chair shall be co-signer of checks.
Vice Chair – The Vice Chair shall conduct business and meetings in the absence of the Chair and will assume appropriate duties as assigned by the Chair.
Secretary – The Secretary shall record the minutes of all meeting. The Secretary shall send via e-mail the minutes of the previous meeting to the Chair within 15 days after the meeting for distribution. The Secretary shall be responsible for maintaining an archive of approved minutes.
Treasurer - The Treasurer shall have charge, custody, and be responsible for all funds and securities of the Organization; establish bank account or accounts for the Organization; make deposits and withdrawals as may be directed by the Chair or the Executive Committee. The Treasurer will cause all bills to be paid in a timely manner and will be designated as a co-signer of checks. The Treasurer shall make all required reports to the Missouri Ethics Commission.
Section 5: VACANCIES
A vacancy in an office, other than that of the Chair, shall be filled by election at the next regular meeting.
In the event of a vacancy in the office of the Chair, the Vice Chair shall automatically succeed to that office and a new Vice Chair elected.
Article VI: COMMITTEES
Committee members will serve for one year or until the committee’s task has been accomplished. Committee members may be replaced by the Chair with approval of the membership.
Article VII: MEETINGS
Regular meetings of the club will commence at 6:30 pm on the Second Wednesday of each month, unless otherwise determined by the Executive Committee. Special meetings may be called by the Executive Committee with at least two weeks mailed (or e-mail with return receipt) notice to the membership.
Article VIII: PARLIAMENTARY AUTHORITY
The Rules of Procedure contained in “Roberts’ Rules of Order” as most recently revised shall govern the Organization in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Organization may adopt.
Article IX: QUORUM
A quorum shall be the number of members present at a meeting, including at least 2 officers.
Article X: AMENDMENT OF BY-LAWS
These Bylaws can be amended at any regular meeting of the Organization at which a quorum is present by a two-thirds majority vote, PROVIDED that the amendment has been submitted in writing at the previous regular meeting.
Highway Clean Up
Chair, Laurie Jo Patton,
Terry Lashley, Jenn Heath, Mary Austin, Dennis Oglesby, Darlene Hainline, Jim Mossop
Dennis Oglesby, Jenn Heath, Chris Guinther, Mary Austin